Written Safety Programs and Project Safety Plans

Develop or update company safety programs, project APPs, Health and Safety Plans, AHAs, JHAs, and related contractor documentation.

Choose the Type of Safety Documentation You Need

TBSS supports both company-wide safety programs and project-specific safety documentation. Start with the area that best matches your immediate need.

Discuss You Documentation Needs

Company Health and Safety Programs

Develop or improve the company-wide programs, procedures, responsibilities, and recurring processes that support your safety system.

Company Program Support

Project Safety Plans and Analyses

Develop project-specific APPs, Health and Safety Plans, AHAs, JHAs, and supporting documentation around defined work.

Project Documentation Support

Company Health and Safety Programs and Procedures

Company-level safety programs establish how an employer manages safety across its operations. The programs should reflect the work employees perform, the hazards employees may encounter, assigned responsibilities, and the processes used to identify and correct safety concerns.



TBSS can help develop new programs, evaluate existing materials, revise outdated documents, and organize related procedures into a consistent safety system.

Company Program Support May Include

  • New written safety program development
  • Review and revision of existing programs
  • Company health and safety manuals
  • Policies and operating procedures
  • Hazard-specific programs
  • Roles and responsibilities
  • Inspection processes


  • Incident reporting and investigation procedures
  • Corrective-action processes
  • Emergency-related procedures
  • Supporting forms and records
  • Alignment of programs, procedures, and training
  • Program implementation recommendations

New programs, revisions, and program packages

Not every company needs to start over. When existing documents are available, TBSS can begin by reviewing those materials, identifying meaningful gaps, and determining whether individual revisions, new supporting procedures, or broader replacement may be appropriate.

The scope can focus on one program, a related group of procedures, or a larger company safety-program package.

Project-Specific Safety Plans and Documentation

Project documentation connects company expectations with a defined contract, site, scope of work, or customer requirement.



A project plan should identify the work being performed, applicable responsibilities, significant hazards, required controls, communication expectations, and the documents needed to support safe execution of the work. It should not simply repeat the entire company safety manual.

Project documentation support may include

  • Project Accident Prevention Plans
  • Project Health and Safety Plans
  • Site-specific safety plans
  • Activity Hazard Analyses
  • Job Hazard Analyses
  • Task-specific procedures
  • Project safety responsibilities
  • Pre-mobilization safety documentation
  • Customer-required safety submissions
  • Project-specific emergency information
  • Supporting forms and documentation

Accident Prevention Plans and Health and Safety Plans

An Accident Prevention Plan, or APP, and a project Health and Safety Plan establish how safety will be managed for a specific project or body of work.


Depending on the defined scope, the plan may address project responsibilities, hazard-management processes, employee expectations, training requirements, inspections, incident reporting, corrective actions, emergency considerations, and related activity-level documentation.



The content and level of detail should be based on the work, the intended use of the plan, and the applicable project or customer requirements.

Focused versus project-wide analyses

Some engagements may involve one defined task or activity. Others may require multiple analyses supporting a larger project plan.


The number, format, and level of detail should be established from the actual work and the purpose for which the documents will be used.

Activity Hazard Analyses and Job Hazard Analyses

Activity Hazard Analyses and Job Hazard Analyses organize the hazards and controls associated with defined work activities or job tasks. These documents help connect project planning, employee expectations, required controls, personal protective equipment, and related training.

TBSS can help develop or review AHAs and JHAs based on the intended work and agreed scope.

An AHA or JHA may address

  • The activity or task being evaluated
  • The sequence or major phases of the work
  • Relevant hazards
  • Required controls and safe-work practices
  • Personal protective equipment
  • Tools or equipment involved
  • Employee and supervisor responsibilities
  • Related procedures
  • Applicable training needs
  • Customer or project documentation requirements

Focused versus project-wide analyses

Some engagements may involve one defined task or activity. Others may require multiple analyses supporting a larger project plan.

The number, format, and level of detail should be established from the actual work and the purpose for which the documents will be used.

How Company Programs Support Project Plans

Company safety programs establish the employer’s recurring requirements and processes. Project safety plans apply the relevant requirements to a specific contract, location, scope of work, or operating environment. AHAs and JHAs then define the hazards and controls associated with individual activities or tasks.

How the Documentation Levels Work Together

01

Company Safety System

Company-wide policies, programs, responsibilities, and recurring safety processes

02

Project Safety Plan

Project scope, responsibilities, customer requirements, hazards, communication, and coordination

03

Activity and Task Analyses

Specific work steps, hazards, controls, PPE, responsibilities, and employee expectations

Each level becomes more specific while remaining consistent with the requirements established above it. Project planning, an AHA, or a JHA may also reveal a need to revise the project plan or company program.

Review and Revision of Existing Documents

TBSS can begin with the materials your company already has. The review can be scoped around a single program, a project plan, a group of AHAs or JHAs, or a broader documentation package.

The objective is to identify significant gaps, inconsistencies, outdated language, or areas where the documents no longer reflect the work.

Review areas may include

  • Whether the document matches its intended purpose
  • Whether responsibilities are clearly assigned
  • Whether described processes reflect actual operations
  • Whether related documents are consistent
  • Whether company and project requirements align
  • Whether training or implementation needs are apparent
  • Whether requested customer documentation is present

Contractor Prequalification Documentation

Customers and prime contractors may request safety programs, questionnaires, records, or other documentation before approving a contractor or allowing work to begin.

TBSS can help review requested safety information, organize available documentation, identify material gaps, and develop or revise written programs within the agreed scope.

Review areas may include

  • Reviewing customer safety-document requests
  • Reviewing contractor safety questionnaires
  • Organizing existing program information
  • Identifying missing or incomplete safety documents
  • Developing or revising supporting programs
  • Connecting requested documentation with relevant company procedures
  • Preparing documentation for client submission

Review and Revision of Existing Documents

TBSS may assist with safety programs and documentation requested through Avetta, ISN, or a customer’s contractor-prequalification process.


TBSS does not control platform scoring, verification, acceptance, or approval decisions. Those decisions remain with the applicable customer or third-party platform.

From Written Documents to Implementation

A completed document is only one part of a working safety system. New or revised requirements may also need to be assigned, communicated, incorporated into inspections, and reinforced through training.

TBSS can help connect written programs and project plans with related training, safety assessments, implementation priorities, and broader consulting support when those services are included in the engagement.

A Practical Documentation Process

Frequently Asked Questions

  • Can TBSS review our existing programs instead of starting over?

    Yes. When existing materials are available, TBSS can begin by reviewing what you already have, identifying meaningful gaps, and determining whether revision, replacement, or additional supporting documentation may be appropriate.

  • What is the difference between a company safety program and a project safety plan?

    A company safety program establishes recurring policies, responsibilities, and processes across the organization. A project safety plan applies relevant requirements to a particular contract, location, scope of work, or customer requirement.

  • What is the difference between an AHA and a JHA?

    Both documents are used to organize hazards and controls around defined work. The terminology, format, and level of detail may depend on the activity, project, employer process, or customer requirement. TBSS establishes the intended purpose and format as part of the engagement scope.

  • Can TBSS develop an APP or Health and Safety Plan for a project?

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  • Can TBSS develop only one AHA or JHA?

    A documentation engagement may be scoped around one defined task or around multiple activities supporting a broader project, depending on the work and the agreed deliverables.

  • Can TBSS train employees on a new program or procedure?

    Training may be available as a related service when it fits the subject, audience, delivery requirements, and agreed scope.

  • Does TBSS guarantee OSHA compliance?

    No consultant can guarantee that an employer will never receive a citation or that every workplace condition will remain compliant. TBSS can help employers evaluate documentation, identify gaps, and establish practical improvement priorities.

Bring Simplicity & Peace of Mind to Your Business

You do not need to determine the entire documentation scope before contacting TBSS. The initial discussion can begin with the program you need, the project requirement you received, the documents you already have, or the work activity that needs to be evaluated.